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Business Planning

How to Use QuickBooks Desktop Reports to Stay Stocked This Holiday Season

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Office decorated for the holidays with a computer and Christmas lights, representing tracking inventory using QuickBooks Desktop reports.

The holiday rush can sneak up fast, especially if you sell products. One minute, your shelves are full, and the next, your bestsellers are gone. That’s why this time of year, your QuickBooks Desktop inventory reports are your best friend.

Start with the “Sales by Item Summary” Report

Go to Reports > Sales > Sales by Item Summary. This report gives you a quick look at which products are selling the fastest. Pay attention to any items showing strong recent sales, as that’s your cue to reorder before demand peaks.

Keep an Eye on Inventory Valuation

Next, open the Inventory Valuation Summary report. Reports > Inventory > Inventory Valuation Summary. This helps you see what’s still in stock and how much value is sitting on your shelves. Items with low quantities but high sales? Reorder now. Items that have been sitting for months? Consider marking them down or bundling them for the holidays.

Run These Reports Weekly

During the busy season, a quick weekly check of these two reports can help you avoid stockouts and lost sales. Even better, save your customized reports so you can pull them up instantly each week.

Staying organized with your QuickBooks Desktop reports means fewer surprises, smoother sales, and more time to focus on what really matters. Serving your customers.

Q3 Is Here: Why a Mid-Year Financial Checkup Matters (and How to Get Started)

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Can you believe we’re already kicking off the third quarter? Time flies, especially when you’re busy running a business. As we hit the halfway mark, it’s the perfect opportunity to pause, regroup, and make sure you’re still headed in the right direction. Checking in on your financials mid-year can give you clarity and confidence for what’s ahead.

Why Take Time for a Mid-Year Review?

Think of this as a tune-up for your business. Taking a little time now helps you catch small issues before they become big headaches, spot new opportunities you might have missed, and avoid that last-minute scramble at year-end. Taking time mid-year helps you reset and move into the next quarter with clarity.

What Should You Look At?

Here are a few key areas to focus on:

Review Year-to-Date Financials

Take a look at your numbers so far this year. How do they stack up against your goals or budget? Any surprises (good or bad)? This is your chance to adjust before the year gets away from you.

Cash Flow 

Review your receivables (what’s owed to you) and payables (what you owe). Are clients paying on time? Are there any bills or expenses coming up that you need to plan for? A quick look ahead of what you expect for the next few months can help you spot any bumps before they happen.

Expense Management

Look for spending patterns. Are there areas where costs are creeping up, or things you’re paying for but no longer need? Make sure your expenses match your current business priorities.

Progress Toward 2025 Goals

Are you where you hoped to be by now? If you’re ahead, celebrate those wins! If you’re a little behind, that’s okay, now’s the time to tweak your plan and get back on track.

Tax & Compliance Reminders

Are there any filings or deadlines coming up? Starting your prep now can save you a lot of stress later. Even just making a list of what’s due in the next few months can be a huge help.

Action Steps for a Strong Second Half

  • Set 2–3 new priorities or projects for the next two quarters. Something that will move your business forward.
  • Schedule a check-in with your accountant to talk through your numbers and plans.
  • Pick one process to streamline or a new tool to try. Sometimes, small changes can make your workday much smoother.

Let’s Build on Your 2025 Momentum

If you’d like help reviewing your numbers or brainstorming next steps, just reach out. I’m always here to help!